Job Posting: Payments Officer, FMU

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TERMS OF REFERENCE
Payments Officer, FMU

Duty station: Mogadishu, Somalia

Position title: Payments Officer

Reporting to: Head of Payment Section, Ministry of Finance and Planning, Somalia

Background:

The Special Financing Facility (SFF) has been established as a mechanism to channel financial support from international donors to the Federal Government of Somalia (FGS) to support its recurrent budget deficit, while also providing capital financing for selected local development initiatives that will enhance the Government’s credibility with the local population.   The SFF will be implemented by the Ministry of Finance, which is establishing two units for SFF implementation and financial management.   The units will be located in the Ministry of Finance.  The Ministry will be supported by an externally-recruited Financial Agent (FA) who will provide fiduciary assurance and support the operations of the two units.  

The Financial Management Unit (FMU) will be responsible for managing the SFF local accounts, approving contracts, processing payments, preparing withdrawal applications for submission to the Administrator, maintaining financial records and making all payments made through the SFF available for audit scrutiny.   The FMU will be expected to prepare monthly financial statements for scrutiny by the Operational Committee, and quarterly financial statements for submission to the Oversight Board.   The FMU will also prepare regular statements for the Minister of Finance to submit to Parliament and make publically available through the SFF website and other communication channels. 

Essential functions:

Reporting to the Head of the payment, the Payments Officer is responsible for ensuring efficient and timely processing of SFF payments and preparation of SFF withdrawal applications.   In particular, the Payments Officer will ensure that the Payments Section:

·       Confirms that the proposed expenditures are eligible SFF expenditures

·       Verifies that expenditures to be incurred are in line with approved SFF policies and procedures, and that funds are available.

·       Audits and oversees approved contracts

·       Processes all SFF salary payments to ensure that the documentation is correct prior to authorization for payment

·       Prepares payments vouchers and issues receipts for supply of goods and services in line with the established procedures

·       Prepares and records all SFF payments and receipts on a daily basis

·       Prepares monthly SFF withdrawal applications based on payments made

·       Prepares weekly, monthly and quarterly reports on SFF payments and withdrawal applications

Required qualifications:

·       Professional qualification in accounting and finance

• Minimum of 3 years of relevant working experience in financial and administration management

·       Demonstrated experience in working under pressure and leading change.

·       Strong communication and representation skills.

·       A drive for results in a relatively high-volume, quick-paced programme environment, creativity and analytical capability required to respond to evolving programme demands and current events.

·       Strong inter-personal skills and ability to work within and build a team environment, ability to provide both detailed and strategic analysis, excellent communication and negotiation skills, ability to work effectively and harmoniously within a diverse work environment.

·       Ability to adapt and cope with changes.

·       Excellent computer skills.

·       Written and spoken fluency in Somali and English required.

Send your application on the following email:  [email protected] and

[email protected]

QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY

NOTE: INTERNAL CANDIDATES WILL BE GIVEN THE PRIORITY.